Planning and execution are crucial to a successful board meeting. It is crucial to keep the board in the right direction and on target to ensure a successful and efficient discussion. It can seem like an overwhelming task, but with some preparation and follow-up, you will be able to create the perfect board meetings for your company.
Start promptly It will establish the tone and demonstrate that you respect your fellow board members in their time. Particularly when starting a virtual meeting, it’s important to start on time and adhere to your scheduled timeline. This helps ensure that you have enough attendees to meet quorum, which is the minimum number of participants necessary for business to be conducted during the meeting.
Open the meeting by calling the meeting to the order. This will ensure that everyone is on one page and ready to start the meeting. This is usually handled by the secretary of the board, who announces the names of all board member present. This will determine whether a quorum present and if the meeting can proceed as planned.
Present the current state of the union. This is a great way to start the meeting and will help frame the discussions that follow. The C-level executive or the CEO could briefly describe the current state of your business and any new challenges and opportunities for growth that have emerged since the last board meetings.
Time for new topics: It’s a good idea take a few minutes off at the end of the agenda to discuss any new or ad hoc topics that pop up during the meeting. This is a great way to make sure that all important subjects get the attention they need and that all relevant data is included in the minutes of the board meeting.