To ensure a productive board meeting, it’s crucial to plan the meeting in a way that is effective. Board meetings usually have specific deliverables like board reports, strategic discussions and decision-making. Here are some important things to consider when planning your meeting.
The day prior to your board meeting, make sure you know all attendees and their attendance plans. Plan how you will provide the equipment or links to remote directors that might be required to join the meeting via video conference. Make sure to also check whether the space for the meeting is available, and then arrange any catering or other room equipment required.
Create a preliminary meeting agenda using the information in your board’s documentation and any requests or concerns that the board chair and executive directors may have. The agenda draft in place before the meeting can allow you to avoid last-minute scrambles and ensure that you have enough time to talk about all of your most important topics.
The first step should be an evaluation of the company’s performance since the last board meeting. This should include a report of major milestones, accomplishments and areas that the organization might need to pay more attention to. Then, think about what the company could do to develop innovative strategies to increase growth. This could involve discussing new markets, policies for customer service as well as investor relations. hiring new employees.