A data room provides an unsecure environment to share confidential business documents with partners, investors and other stakeholders. It comes with features like auditing, watermarking, and specific settings for access control. When choosing a data space vendor, you should consider the type of security it provides and whether or not it can support the files that your team is using.
Certain providers also offer additional safety features such as auto-indexing or fence view. Look for a solution which allows you to synchronize your FTP, desktop or other storage options with the data room. This will allow for an easy and fast organization. Find out if the data room has a multilingual search tool and OCR to search text in images and PDF documents.
It is essential to know if the provider you choose can remove certain parts of the he said document or even the entire document. This feature will help protect your sensitive information by removing all personal data from images and PDFs.
A few of the top VDR providers provide extensive analytics and reporting features that allow you to monitor the activities of your virtual room. Choose a vendor which can automatically monitor all file uploads, downloads and views and allow you to build custom reports based on these activities.
Another thing to look out for is a free trial which lets you test the top features like data uploading, cutting-edge security and collaboration features, without the need for an upfront commitment. iDeals provides a trial of 30 days that allows unlimited preparation time, two admins 500 MB of storage, secure watermarking for files and dynamically changing, as well as the basic digital rights management system.