Minutes are a concise and simple summary of the main points discussed and the conclusions made at an event. They help keep everyone on the same page, and provide valuable information which can be utilized for long-term planning or accountability to be used for accountability.
They provide a detailed report of the outcomes of any votes. This is crucial because it gives the exact information on whether the majority voted in favor, against, or abstained from the vote. This is also a way to protect participants in the event that any decisions taken during a meeting result in a lawsuit.
In general, the task of recording minutes at an event is delegated to an individual designated as the minute-taker. The person who is responsible for recording minutes should be neutral and not involved in the content of the meeting, so that they are able to concentrate on recording accurately the words spoken. This allows the minute-taker be more objective and to ensure that all key points are included in the final minutes.
You can look them over in the future to determine the progress and accountability. The minutes can be used to determine how much time has been spent on the various topics and what actions were completed or not completed. Minutes are also useful to measure how effective the meeting was in relation to how many actions were completed.
To make an organization successful, it is important to keep accurate and thorough minutes of meetings. They allow members to be held accountable for their actions and provide a plan of action to guide them as they execute on their goals.